How to Manage Your Time Better at Work — and Get More Done
Share
In India, most people are so busy with their daily routines that they often don’t have time even for their families. Despite having time, their time management skills are not effective. In this article, we’ll explore how you can improve your time management skills, with informative tips and useful links, while discussing key points on effective time management.
1. Start Your Day with a To-Do List
At the end of each day, always make a to-do list for the next day. It’s important because it gives you a clear plan for your upcoming schedule. Sometimes, knowing how you’ll start your day and how it will flow until the evening helps you stay organized and focused. Of course, sudden plans may come up — that’s a different story — but we should always make a to-do list.
Informative Links : https://www.betterup.com/blog/how-to-make-a-to-do-list
2. Follow the 80/20 Rule (Pareto Principle)
Even though I wasn’t planning to include my thoughts on the 80/20 rule, it's a universal approach known as the Pareto Principle. It highlights how the most important 20% of your efforts can produce 80% of your results. Prioritizing those key tasks should come first, rather than wasting time on the less impactful 80%. This principle also helps balance your productivity in several meaningful ways.
Informative Links : https://asana.com/resources/pareto-principle-80-20-rule
3. Set Realistic Deadlines
Always set deadlines. Deadlines help you become more disciplined in your work because they remind you that a specific task needs to be completed within a set time. Whether it’s a virtual meeting or an office presentation, setting a timeframe keeps you focused and dedicated to the task.
Informative Links : https://kanbanzone.com/2023/importance-of-setting-realistic-deadlines/
4. Avoid Multitasking
In your busy day, it’s common to find yourself trying to multitask — handling multiple things at once. But after a point, it becomes hectic and overwhelming to manage even a single task effectively. So, if possible, avoid multitasking and focus on one thing at a time. This approach will help you stay more organized, feel less stressed, and give you a sense of satisfaction as you check off each task from your list.
Informative Links : https://www.onepagecrm.com/blog/5-ways-productive-multitasker/
5. Limit Distractions
This is one of the most crucial aspects of daily life today — distractions are everywhere, whether you’re working or out and about. A sudden notification, a social media ping every other minute… the list goes on. So, make a conscious effort to set aside these distractions and refocus on what you’re doing. I know it’s not easy, but with daily practice, you’ll eventually stop needing reminders like putting your phone aside while working — and that’s just one example.
Informative Links : https://www.americanexpress.com/en-us/business/trends-and-insights/articles/increase-your-focus-reduce-distractions-tips/
6. Use Simple Time-Tracking Tools
Tracking yourself every day doesn’t put you in a rat race — it actually connects you to your disciplined side. There are plenty of time-tracking apps and tools available on your phone or other gadgets that help you avoid wasting valuable time. They also support you in managing your work-life balance more effectively, making things simpler and more organized.
Informative Links : https://zapier.com/blog/best-time-tracking-apps/
7. Take Short Breaks
Taking breaks is always good for your productivity. A simple chai or coffee break doesn’t disrupt your workflow — in fact, it often improves it. Breaks give you a fresh perspective and help you come back with better ideas or renewed focus. It’s not just a pause; it’s a chance to reflect, recharge, and perform even better in what you’re doing.
Informative Links : https://thewellbeingthesis.org.uk/foundations-for-success/importance-of-taking-breaks-and-having-other-interests/
8. Learn to Say ‘No’ (Politely!)
In my profession, during the struggling phase, you often feel the need to say yes to everything. But with time, you realize you can’t — and shouldn’t — say yes to every opportunity. Sometimes, the fear of saying no comes from your nature, but it’s important not to involve yourself in everything. Saying no politely can make a big difference, even in protecting your self-respect. Try applying the 80/20 Pareto Principle — it makes a lot more sense in helping you focus on what truly matters.
Informative Links : https://www.indeed.com/career-advice/career-development/how-to-nicely-say-no
9. Organize Your Workspace
"One of my favorite things is organizing my workspace — the place where you learn, grow, and even earn. It’s important to respect that space and keep it as organized as possible. Add personal touches like stickers, a theme, small plants, or your favorite photos. Arrange your mobile or laptop neatly on your desk to make it look inviting in every possible way. A well-organized workspace creates a positive aura that keeps you motivated all the time.
Informative Links : https://clickup.com/blog/desk-organization/
10. Review Your Day Before You Leave
Reviewing your day at the end gives you a sense of calm and adds a little push for the next day, making it even better than today. Go through your day point by point — or even hour by hour — to track what went well and what didn’t work for you. This simple habit helps you reflect, learn, and improve continuously.
Informative Links : https://www.njlifehacks.com/review-your-day-the-stoic-evening-routine/
"I hope you find this blog helpful. I’ve tried to share useful points — many of which I also strive to implement in my own life through regular practice and self-discipline. Time management isn’t just a skill; it’s a lifelong habit that helps you stay on track and succeed in the best way possible.